Top 9 Task Management Strategies For Higher Productivity

Do you find it difficult to discover effective task management strategies? Do you think it's hard to find them? The answer is no!

Task management is not rocket science. 

By following a few simple tips, you can get the results you want. But what are they? This blog will focus on that question. 

So, without wasting time, let's move on to some of the top task management strategies you can follow to get better results.

The most effective tips for managing tasks

Prepare a to-do list 

To-do lists have become stronger and more powerful than ever. Gone are the days when people had handwritten notes to jot down their thoughts and to-dos.

Today, they have smart to-do list apps that provide reminders and alerts before the work is due. Concepts can be effortlessly jotted down in text, voice notes, images, and more. 

Make it a habit to prepare a list of your tasks. In addition, you can use several free or paid task-list tools.

Prioritize your tasks

Reasonably, not everything on your to-do list needs to be done immediately. Yes, a few great concepts can help you move to another level. Nevertheless, it is necessary to authenticate what is relevant in a particular situation.

Know the strengths and weaknesses of your projects with the opportunities and caveats they face. Once you are clear on the intentions, you can properly determine the importance of the tasks.

 Establish a schedule

Scheduling tasks is a comprehensive task management capability and allows the team to stay focused without spreading out to other tasks. But staying on track is an important conflict in itself.

Did you know that individuals lose about 21.8 hours per week? Experts are more or less influenced by distractions that lead to major difficulties later on. These distractions involve chatting and using the phone. 

First, you need to avoid these distractions. Next, create a calendar and assign start and due dates. By assigning a due date, you are likely to be more aware of the value it acquires, both financially and in terms of time.

Manage change

Being open to innovation is essential, but understanding the how is just as crucial. Many times, you are unable to drive change for a particular project or approach.

With the scrum approach, you can open and sustain transformation effortlessly through regular meetings. The standard scrum gives you the opportunity to not only summarize things in progress but also the obstacles they may face.

Focus on transparent communication  

According to Gallup, disengaged employees cost U.S. companies between $450 billion and $550 billion annually. This figure shows how important interaction is to teams and companies, and even explains why it's the most important task management tactic.

As an administrator, you need to facilitate your team's attempts to communicate to the point where it becomes easy. 

One of the most reliable ways to do this is to build communication channels that ensure the free flow of data, so that everyone can ask questions, simplify their doubts, etc. without any hesitation.

Collaborate regularly

 As a project manager, it is imperative to have apparent strength in task management in front of your colleagues.

Communicate regularly with your team, ask them about the project or task update, ask them what irritates them the most about their approach to managing ongoing tasks, and use their input to properly organize your tasks. 

Productive collaboration is even more crucial when you're leading a digital project team. It can be a bit challenging at first; however, there are many remote team collaboration apps and tools that make communication easier than ever. 

WorkStatus is one of the popular tools you can use for effective team collaboration.

Develop an effective filing system

Processing tasks and projects involve a lot of paperwork. Tons of files are built and changed when you operate on a particular task in a project.

If you don't have a good filing system, this can easily turn into a task management mistake. If you want to schedule your tasks, make sure that all essential documents and data related to a project are stored in one place. 

This will protect you and your team time and time again, as you won't have to worry about exploring scattered data files to find the latest edition of a document.

Use a task management tool  

Having talented resources can win you battlefields. So can fighting for effective time tracking and task management. Innovation has paved the way for many startups to become market giants and produce billionaires.

Used wisely, the right software can make phenomena for your professional and personal life. Project and task management skills may depend largely on your unique qualities and traits, but deploying the right task management software can exponentially increase your chances of success.

Be sure to research and choose a reliable task management application for your team. WorkStatus is one of the most well-known task management applications.

Do the difficult task first 

Since we are all individuals, it is quite normal to feel anxious when dealing with complex and difficult tasks. In most cases, we do our best to dodge the tricky tasks or, in other words, we prefer to save the most difficult task for last.

This method may make us sweat, but we will have to tackle difficult tasks at some point, won't we? 

So can't we do them from the beginning? Think about all the concepts that come to mind when you are in possession of a difficult task and study how credible or motivated you will feel after completing them.

Summary

Practicing all of the above time management strategies will help you organize your workday properly. After just a few days, you will notice that:

• Your productivity has increased.
• It is easier for you to accomplish the tasks you have been assigned.
• You will feel that you have more time.
• Work pressure has decreased significantly.

And you can use an expert tool, like WorkStatus, to achieve higher and more efficient results.